Thank you for your interest in volunteering! Scroll down to see volunteer information on: * Kickball Tourney * 3 v. 3 Basketball Tourney * Wiffleball Tourney Other tournament ideas welcome! Dodgeball? volleyball?
Kickball or Wiffleball Tournament Commitment Level: Light to Medium Number of Coordinators Needed: 1-2 for Games - 1 for concession sales Responsibilities for Game Coordinators:
5 weeks out - Set date with Mrs. Simons (Principal) (Probably a rain date too)
3 weeks out - Work with PTO's Social Media Coordinator to ask them to make paper and online signup forms including asking parents to volunteer to coach
1 Week Prior - Collect entry forms and fees from Mrs. Kumph in the front office and online forms from the Social Media Coordinator. Create a bracket with same-age teams playing each other to start - single or double elimination is your call - depending on the number of teams. Assign coaches.
Week of - Send out a game schedule to parents
Day Of - Coin-flip for home (last ups) - and 3 inning games to keep it moving.
Have an adult or 2 work as “umpires” - to keep games under control. Can be the coaches.
If you decide to run a Concession Stand:
2-3 Weeks Prior - Contact Volunteer coordinator to help get people to work the stand (usually 2-3 people per 1 hour shift.)
1-2 Weeks Prior Decide if you want to ask people to donate baked goods, or just purchase bottles of water and bags of snacks. Keep in mind that everything sells for $1.00. If you want to have people bring in donations of snacks - put that in the Sign-Up Genius. If you’d like to just purchase snacks, keep all receipts for reimbursement. (Also check to see if we have any water or snacks from previous events available to sell.)
1-2 Weeks Prior - Contact Mrs. Simons to arrange for tables. and the Assistant Treasurer to arrange for a cash box.
Day Of - Set-Up and work the table with the volunteers. Make arrangements to return the cash box to the front office or the Assistant Treasurer. Clean up and break down tables at the end of the night. Store any leftover snacks/water in the PTO shed.
3v3 Basketball Tourney Commitment Level: Light to Medium Number of Coordinators Needed: 1-2 for Games - 1 for concession sales Responsibilities for Game Coordinators:
5 weeks out.- Set date with Mrs. Simons (Principal) (Probably a snow date too)(If trying to get the Connie Bean for this event, contact the Rec. Dept. ASAP to find an open date.)
3 weeks out - Work with PTO's Social Media Coordinator to ask them to make paper and online signup forms including asking parents to volunteer to coach. Consider asking Middle/High School NFS Alumni work as referees. **Contact the HS and/or MS coach or the Rec. Dept. for names.*
1 Week Prior - Collect entry forms and fees from Mrs. Kumph in the front office and online forms from the Social Media Coordinator
1-2 Weeks Prior - Contact the Volunteer Coordinator to send out a Sign-Up Genius for parent volunteers to help with sign-ins, bracketing, refereeing, concession sales, and general crowd control.
Create a bracket with same-age teams playing each other to start - single or double elimination is your call - depending on the number of teams.
Week of - Send out a game schedule so parents can plan to attend or for a pick-up time
Day of - Coin-flip for home- and 10 - 20 minute games (2 halves) (depending on the number of teams, courts available, and time allowed)
If you decide to run a Concession Stand:
2-3 Weeks Prior - Contact Volunteer coordinator to help get people to work the stand (usually 2-3 people per 1 hour shift.)
1-2 Weeks Prior Decide if you want to ask people to donate baked goods, or just purchase bottles of water and bags of snacks. Keep in mind that everything sells for $1.00. If you want to have people bring in donations of snacks - put that in the Sign-Up Genius. If you’d like to just purchase snacks, keep all receipts for reimbursement. (Also check to see if we have any water or snacks from previous events available to sell.)
1-2 Weeks Prior - Contact Mrs. Simons to arrange for tables. and the Assistant Treasurer to arrange for a cash box.
Day Of - Set-Up and work the table with the volunteers. Make arrangements to return the cash box to the front office or the Assistant Treasurer. Clean up and break down tables at the end of the night. Store any leftover snacks/water in the PTO shed.